A look at the process I use from your initial enquiry to the big day…
Before you click through to the contact page and send me an email asking for a price, I’d like to explain the process I follow to make sure that I’m the right DJ and can do everything you expect, to make your wedding day fabulous…
The first step is to browse my website. This will, hopefully give you some ideas for your wedding, especially in the Blog pages. There are lots of Blog posts covering things such as what the Usher’s duties are, who speaks when for the speeches as well as advice on the music for your wedding. Back to top
Next we need to arrange an appointment to meet up to discuss your plans for your big day. Why do we need to do this…
Well, let’s look at it another way… if you don’t meet with your DJ, you will get a generic, “cookie cutter” wedding. They’ll know nothing about your day and how you want your special day to be… how can they, they’ve never met you!
I always meet, or at least Skype video chat, twice with the couples I work with. OK, this may initially be seen as a bit of a hassle, but it’s the only way that I can get an idea of what’s important to you and how, together, we can make a difference to your wedding day.
This is an informal meeting, normally at my home in Abingdon, so that I can have everything to hand including photos and videos you may like to see. I send you a short, 5 point, questionnaire prior to meeting, to guide your thoughts a little on specific areas. The meeting itself generally takes about an hour. At the end I can give you a price and answer any questions you may have. I then send you an email of the options we felt suited you and leave you to think about it. There is no hard sell and I don’t expect you to make an instant decision.
I’m pretty sure you don’t really want a generic, “cookie cutter” wedding do you? Your whole day is, or at least should be, a celebration. Lot’s of people try to “outdo” friends and have a “better” wedding than anyone else by throwing money at it. As Jessie J said “it ain’t about the money, money, money”, it’s about you. The two of you are the unique thing about your wedding. Make the most of that, put forward your personalities, your likes. This can be done in lots of ways which I can tell you about at the meeting.
Here are some snippets from reviews my previous clients have left and what they thought about meeting up… after we’d met…
“Stephen took the time to talk to us on Skype about our day and what sort of music we’d like and how it would all work on the day. It was so nice to actually meet someone before they come and play at such a special occasion. The website is also fantastic and so useful, you can input must play songs so you know you’ll have your favourite songs played at your wedding, and must not play so you don’t have to have Agadoo if you don’t want!!”
“Just before the wedding we had a two hour meeting discussing the music we wanted for the ceremony, wedding breakfast and evening party. What I appreciated with Stephen is that he used his experience from previous weddings and gave guidance to what music the guests may or may not like, which did prove useful.”
“We live in New York so we did two Skype calls and one in-person meet up on one of our trips back to the UK…for which he went out of his way to come and meet us! He offered great guidance throughout the planning process.”
“Stephen fully understands the importance of entertainment at a wedding and he takes the time to get to know each of his clients and understands their requirements for their big day. He does everything possible to make sure that your day runs exactly how you want it to.”
“Stephen had a professional approach, the meeting was very helpful in running through what we wanted and making sure that his service was tailored to fit in with our day.”
“Prior to the wedding Stephen visited us in order to get to know us and our requirements. This meant we could discuss all the things we wanted/didn’t want and thus we were confident that things would run smoothly on the day. It was great to meet before the day as we could get to know Stephen who was professional, friendly and very knowledgeable about music!
So, let’s arrange a meeting, discuss your plans and see if i’m the right DJ for you… we won’t know until we meet. Back to top
Once you’re happy that I’m the DJ for you, we’ll get the “paperwork” sorted out. All of my bookings are carried out under contract. I need your address and contact details to put on this and I’ll then email you a link to the online contract I use. Don’t worry, you don’t need to print anything off and post it. Instructions are on the linked web page. I’ll also send you an email with my bank details for the 25% booking fee payable on booking. The balance is payable 10 days before the wedding. The system will hold a copy of this contract and you can print it off if you want to. Back to top
DJEP, the online planning software I use is now available for you to start your planning. It includes pages for the important people on the big day. Names, a timeline, a day planner and of course the music with a direct link to my music database. You can pick music and assign it categories such as Must Play, Play If Possible, Do Not Play and Play Only If Requested. Back to top
Link here to DJEP walkthrough
You’d be surprised how much things change and so I like to arrange a second meeting, about a month before the big day, just to go over the day one more time to make sure everything is right.
I’m also on hand right up to the big day if you have any questions or are looking for a bit of advice. Back to top
Before the wedding
I’ll also contact your venue and, if it’s a venue that I’ve not played at before, arrange a site visit to check on the logistics so there are no “surprises” on the day. I’ll also email them copies of my PLI (Public Liability Insurance) and PAT (Portable Appliance Test) certificate for their records and check timings with them.
About 5 days before the wedding I’ll contact you again to make sure everything is perfect and there are no last minute changes. Back to top
On the day
On the day I’ll arrive at your venue about an hour before my start time. I’ll “check in” with the venue and proceed, if appropriate*, to set up. I’ll “check in” with you and make sure everything is OK.
Depending on what you have booked me for will depend on what I do next. It may be to assist Ushers etc. if it’s an all day booking or to see if our previously arranged time is still OK for your 1st dance.
If you want to make changes (it’s too quiet/too loud etc.) just ask and it’ll be rectified.
You and your guests can make requests during the evening disco and I’ll bear in mind the play/don’t play list with this.
I can also make any announcements needed. Back to top
*you don’t want me wandering around setting up if you’ve run a little late and are in the middle of the speeches.